The Free Startup Cost Calculator 📱

Starting up is not as easy as getting an idea and running with it. You have to consider the costs associated with a successful launch – from rent to marketing, hiring staff, buying supplies and more. That's why we created the Free Startup Cost Calculator – to help entrepreneurs quickly evaluate their total startup costs and make informed decisions about how much capital they need for their venture.

Startup Cost Calculator

Pre - Trading

Pre-Trading Total: $0


Administration Total: $0

Setup Website/App

Setup Website/App Total: $0


Marketing Total: $0


Operations Total: $0


People Total: $0

Total Fixed Cost: $0

Total Monthly Cost: $0

Total Startup Cost: $0

Cost Breakdown

Pre-Trading: $0
Administration: $0
Setup Website/App: $0
Marketing: $0
Operations: $0
People: $0
Total Fixed Cost: $0
Total Monthly Cost: $0
Total Startup Cost: $0

Startups are costly to launch, and the initial cost of setting up a business is a major factor in determining how successful it can be. It's important to understand how to calculate your startup’s initial costs accurately so you can plan for potential expenses.

But first, what are startup costs?

What Are Startup Costs?

Startup costs include any expenses incurred before the business is up and running. This includes anything from office supplies to employee salaries, advertising costs, professional fees, and more. While these expenses can vary significantly depending on the type of business you’re launching, there are a few common items that need to be accounted for in your startup cost calculation:

  1. Pre-trading: This covers the cost of getting everything set up before you start trading. It includes licenses, permits, legal advice and setting up your business website or other online presence.
  2. Administration: This includes costs associated with managing the paperwork of your business, such as accountancy fees, registration for tax and insurance, and software or hardware upgrades.
  3. Startup website/app: It's the development cost associated with creating your website or app. This could include coding, designing, hosting, and testing.
  4. Marketing: You'll need to invest in marketing materials such as emails, flyers, brochures and other promotional items. It's also important to consider costs related to online advertising like SEO and social media campaigns.
  5. Operations: This includes day-to-day costs such as office supplies, rent, utilities and payroll. It's worth factoring in the cost of any staff you plan to hire during your startup's first few months.
  6. Staffing: Depending on the type of business you're launching, you may need to recruit new staff and train them accordingly. This includes salaries, recruitment fees and any other associated costs.

When calculating your startup’s initial costs, it's important to factor in both one-time expenses (such as setting up a website) as well as ongoing expenses (like employee wages). The best way to ensure you're accurately accounting for your startup's costs is to create a detailed budget that takes into account all the possible expenses. This will help you understand how much capital you need and decide which areas are most important to invest in. With careful planning, accurate calculations and a well-thought out budget, your startup can get off to the right start.

How To Calculate Startup Costs Yourself?

While a startup cost generator always provides an accurate estimate, understanding how to calculate these costs yourself is essential. Here's a step-by-step guide:

  1. List all of the startup costs you can think of. This should include pre-trading costs (licenses and permits), administration (accountancy fees and tax registrations), website/app development, marketing materials, operations (rent and payroll), and staffing (salaries and recruitment).
  2. Set up a spreadsheet with categories for each of these costs.
  3. Ensure you separate one-time costs (like setting up a website) from ongoing costs (e.g. payroll).
  4. Start adding estimates to each of these categories based on your research and planning. You can even connect this spreadsheet with financial planning software to get more accurate estimates.
  5. Total up the estimated cost in each category and add them together for your grand total startup cost estimation.
  6. Make sure you come back to this budget regularly and update it as your needs change.

Startup costs are essential to calculate accurately as they can make or break your business. Using the steps outlined above, you can ensure that your startup has a solid foundation and is ready for success.


What are 5 startup costs?

The five main startup costs include pre-trading expenses (licenses and permits), administration (accountancy fees, tax registrations), website/app development, marketing materials, and operations (rent, payroll). Staffing is also an important cost to consider when setting up a business.

How much do startups cost?

The cost of starting a business can vary widely, depending on the industry, location, and the specific operational requirements of the business. However, on average, startup and first-year costs often fall between $30,000 and $40,000. It’s important to remember that these costs can fluctuate significantly based on the unique needs of your business. A technology startup developing a mobile app, for example, may incur higher development costs than a consulting business that only needs a simple professional website. Conducting meticulous and comprehensive research to estimate these costs is a crucial step in the endeavour of launching a successful startup.

How can I reduce startup costs?

There are several ways to reduce startup costs. For example, you can look for free or discounted software and services, try to negotiate better deals with vendors, or opt for cheaper office space. You can also scale back on marketing expenses by focusing your efforts on low-cost activities such as creating content for social media instead of investing in paid advertising.

Who gives money to startups?

Startups can be bootstrapped (started and funded by the founders) or seek funding from outside investors, such as venture capitalists, angel investors, and crowdfunding platforms. They can also apply to accelerators, business competitions and grants to get the capital they need in order to start their business.

What are the risks of launching a startup?

There is no denying that launching a startup comes with some risks. While high costs and tight budgets are the most common risks, there are other factors that could affect a startup’s success. These include lack of experience, limited resources, competition, time constraints and market changes. It’s important to be aware of these risks before launching your business, so you can prepare for them in advance.

What should I consider when calculating startup costs?

When calculating your startup’s costs, it’s important to factor in both one-time expenses (such as setting up a website) and ongoing expenses (like employee salaries). It’s also essential to create a detailed budget that takes into account all possible costs. This will help you understand how much capital you need and which areas are most important to invest in.

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